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Deleting an Archive

The Delete Archive functionality in the M&E Monitor allows users with sufficient permissions to remove an archive from the system. Deletion is handled as a soft delete, meaning the archive can be restored if needed. Only organization administrators can restore soft-deleted archives, while permanent deletion is restricted to system administrators.

Steps to Delete an Archive​

To delete an existing archive, follow these steps:

  1. Navigate to the Archives Listing Page

    • From the main menu, go to the Archives section to view the list of available archives.

  2. Initiate the Delete Action

    • Locate the archive you wish to delete.
    • Click the Trash icon associated with the archive. This action will trigger a confirmation prompt asking you to confirm the deletion.

  3. Confirm Deletion

    • In the confirmation dialog, carefully review the action.
    • Click Delete to proceed, or Cancel to abort the operation.

What Happens After Deletion?​

  • Soft Delete:

    • The archive will be marked as deleted but is not removed from the database. This allows for future restoration.
    • Only organization administrators can restore soft-deleted archives, ensuring that accidental deletions can be recovered.

  • Permanent Deletion:

    • If a permanent deletion is required, a system administrator must perform the action.
    • Permanent deletion will remove all associated data, including indicators, responses, and attached files. This action is irreversible.

Important Considerations​

  • User Permissions:

    • Only users with sufficient permissions can initiate the delete action. Organization administrators can restore soft-deleted archives, while full administrators can permanently delete archives.

  • Data Impact:

    • Permanently deleting an archive will remove all related data, including indicators, responses, and files attached to the archive.

  • Confirmation Requirement:

    • Before deletion, users are prompted to confirm their actions to prevent accidental data loss.

Summary​

The Delete Archive process ensures flexibility and safety when managing archives in the M&E Monitor. With soft delete capabilities, users can restore archives if needed, while administrators retain the ability to permanently delete archives when necessary.